Privacy Notice – E- Valuate Partners

This Privacy Notice (“Notice”) describes how E-Valuate Partners collects and uses your Personal Data in accordance with the United Kingdom General Data Protection Regulation (“GDPR”). 

It also demonstrates compliance with the principles and obligations of the EU General Data Protection Regulation.

Terms used

“E-Valuate Partners”, “we”, “us” and “our” mean E-Valuate Consultants Limited

“E-Valuate Partner’s Personnel” means E-Valuate Partner’s prospective, present and past partners, employees, consultants and agency staff, and people connected to such persons.

“Personal Data” means information about individuals (including you), and from which such individuals could be identified.

“You” means individuals whose Personal Data we process including, but not limited to clients, client personnel, other lawyers, advisers, suppliers, supplier personnel, job applicants and individuals to whom we send marketing communications.

Data Controller

E-Valuate Partners is the Data Controller in relation to your Personal Data and is committed to protecting the privacy rights of individuals, including your rights.

Data Protection responsibility

E-Valuate Partners is registered with the Information Commissioners Office as follows:

Organisation name: E-Valuate Consultants Limited

Reference: ZB266498

In relation to all Data Protection issues please contact: Simon Miller at simon.miller@e-valuatepartners.com

How do we obtain your Personal Data?

We will obtain your Personal Data from you directly but, we may also obtain your Personal Data from third-party sources, for example, we may collect information from our clients/our clients’ personnel, agents and advisers, the company for whom you work, other organisations/persons with whom you have dealings, credit reporting agencies, recruitment agencies, information or service providers and publicly available records.

What about Personal Data which you provide?

If you provide information to us about someone else (such as one of your associates, directors or employees, or someone with whom you have business dealings) you must ensure that you are entitled to disclose that information to us and that, without our taking any further steps, we may process that information in accordance with this Notice.

What Personal Data do we collect from and about you?

We collect and use different types of Personal Data about you, which will vary in type and detail depending on the circumstances and purpose of processing. Please consider the following illustrative and non-exhaustive examples:

• Personal Data about you: name, address, date of birth, marital status, nationality, race, gender, preferred language, job title, work life and restrictions and/or required accommodations, possibly about your family life;
• Personal Data to contact you at work or home: name, address, telephone, and e-mail addresses;
• Personal Data which may identify you: photographs and video, passport and/or driving license details, electronic signatures; and
• Personal Data to process any payment we might need to make to you: bank account details, HMRC numbers and references (where applicable).

Why do we need to collect and use your Personal Data?

We need to collect and use your Personal Data for a number of reasons, the primary purpose being to provide services to our clients and which may involve the use of your Personal Data to contact you if you are involved in a matter we are undertaking for a client, whether in your professional or personal capacity;

We may also process your Personal Data for effective business management purposes which may involve the use of your Personal Data in the following ways:

• to engage and contact suppliers;
• to conduct business reporting and analytics;
• to advertise and market the services that we provide;
• to help measure performance and improve our services;
• for recruitment purposes;
• for regulatory and legislative compliance and related reporting; and
• for the prevention and detection of crime.

What is our reason for processing your Personal Data?

Under the GDPR, we must identify a lawful basis for processing your Personal Data which may vary according to the type of Personal Data processed and the individual to whom it relates.

Performance of a contract with you (where applicable)

E-Valuate Partners is entitled to process the Personal Data it requires in order to fulfil its obligations under its contract with you. This will be the relevant legal basis if you are an individual client or supplier/other individual with a direct contractual relationship with E-Valuate Partners.

Legitimate interests of E-Valuate Partners or a third-party

E-Valuate Partners processes some of your Personal Data on the basis that it is in its legitimate interests and/or the legitimate interests of a third-party to do so. This will primarily concern the processing of Personal Data that is necessary to provide services to our clients. 

E-Valuate Partner’s broad interest in the provision of services as a basis for processing your Personal Data, and our clients’  interest in the receipt of such services, can be broken down into more discrete categories which may include, but are not limited, to:

• the interest in contacting individuals relevant to E-Valuate Partner’s work and our clients’ matters, which may involve the use of your Personal Data;
• the interest in reviewing documents and correspondence that have been disclosed to E-Valuate Partners, E-Valuate Partner’s clients and third-parties which may contain your Personal Data;
• the interest in disclosing documents and correspondence, which may contain your Personal Data, to various parties in the furtherance of E-Valuate Partner’s clients’ objectives;
• the interest in instructing third-parties on behalf of E-Valuate Partners clients;
• the interest in receiving payment from E-Valuate Partner’s clients and third-parties and to facilitate payments to and from E-Valuate Partners clients and third-parties; and
• in order to allow for all of the above, the secure management and storage of your Personal Data, within our IT environment and hard-copy filing systems.

E-Valuate Partners may also process your Personal Data on the basis that it is necessary for its legitimate business interests in the effective management and running of E-Valuate Partners which may include, but is not limited to: engaging suppliers and supplier personnel; ensuring that its systems and premises are secure and running efficiently; for regulatory and legislative compliance, and related auditing and reporting; for insurance purposes; for recruitment/hiring purposes; for marketing purposes; and to facilitate, make and receive payments.

E-Valuate Partners does not consider that the processing of your Personal Data, on the basis that it is within E-Valuate Partner’s legitimate interests (whatever such interests might be), is unwarranted because of any prejudicial effect on your rights and freedoms or your legitimate interests.

Compliance with a legal obligation to which E-Valuate Partners is subject

In certain circumstances, E-Valuate Partners must process your Personal Data in order to comply with its legal obligations. This might include, but is not limited to, Personal Data required: for tax and accounting purposes; for conflict checking purposes as required by the common law; and for E-Valuate Partners to fulfil its compliance and other obligations under relevant legislation/regulation.

More information relating to legal bases for processing Personal Data can be found on the Information Commissioner’s website (see details below) or by contacting us.

Special category Personal Data

If E-Valuate Partners processes your criminal records Personal Data or special category Personal Data relating to your racial or ethnic origin, political opinions, religious and philosophical beliefs, trade union membership, health data, biometric data or sexual orientation, we will obtain your explicit consent to those activities unless this is not required by law  or the information is required to protect your health in an emergency. Where we are processing Personal Data based on your consent, you have the right to withdraw that consent at any time.

Direct Marketing

We may use your contact details to send you marketing materials, provided we are permitted to do so by law. You always have the right to unsubscribe from any marketing. You can do so by contacting us at simon.miller@e-valautepartners.com. 

Who receives your Personal Data?

We may disclose your Personal Data to third-parties if, but only when, we have a legal basis to do. Such recipients include but are not limited other lawyers and advisers, including foreign law firms, whom we instruct on your behalf; our insurance brokers and underwriters; our bank, auditors and accountants; our outsourced IT providers and other suppliers.  

How do we protect your Personal Data?

We have security arrangements in place to guard against unauthorised access, improper use, alteration, destruction or accidental loss of your Personal Data. We take appropriate organisational and technical security measures and have rules and procedures in place to ensure that any Personal Data we hold is not accessed by anyone unauthorised to access it. 

When we use third-party organisations to process your Personal Data on our behalf, they must also have appropriate security arrangements, must comply with our contractual requirements and instructions and must ensure compliance with the GDPR and any other relevant data protection legislation.

Is your Personal Data transferred to “third countries” and, if so, what safeguards are in place?

We will not transfer any of your data to other countries, save as authorised to do so under the GDPR. 

How long will your Personal Data be retained?

It is our policy to retain your Personal Data for the length of time required for the specific purposes for which it is processed and which are set out in this Notice. 

What are your rights?

The GDPR generally affords individuals a right to access their Personal Data, to object to the processing of their Personal Data, to rectify, to erase, to restrict and to port their Personal Data. We will, at all times, respect your Personal Data and seek to be as transparent as possible.

How to make a complaint

If you are unhappy with the information provided in this Notice or have concerns about the way in which we process your Personal Data you may in the first instance contact us, and if you remain dissatisfied then you may apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at: –

Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF www.ico.org.uk